Accounts Assistant / Accounts Executive Jobs in Mumbai

Accounts Assistant / Accounts Executive Job Opportunities in Mumbai

Hiya Digital Private Limited
Location: Chembur, Mumbai, Maharashtra
Job Type: Full-time
Work Location: Work from Office
Experience: 2+ years
Department: Accounts & Finance

Accounts Assistant / Accounts Executive Job Summary

Hiya Digital Private Limited is looking for an experienced, detail-oriented Accounts Assistant/Accounts Executive to join our Accounts & Finance team in Chembur, Mumbai.

This role will handle day-to-day accounting operations, including bookkeeping, invoicing, accounts payable, accounts receivable, bank reconciliation, GST, TDS, financial reporting, documentation, and general finance administration.

The ideal candidate should have practical experience working with Tally Prime / Tally ERP, GST, TDS, MS Excel, bookkeeping, ledger management, reconciliations, invoicing, and statutory compliance.

You should be comfortable handling accounting transactions independently, maintaining accurate financial records, following up on receivables and payables, preparing reports, and coordinating with management, auditors, tax consultants, vendors, and other internal teams.

Key Responsibilities For Accounts Assistant / Accounts Executive

Day-to-Day Accounting

• Record and maintain daily accounting transactions in Tally Prime / Tally ERP.
• Pass sales, purchases, receipts, payments, journals, and adjustment entries accurately.
• Maintain the general ledger and subsidiary ledgers.
• Maintain proper supporting documentation for accounting transactions.
• Verify accounting entries and supporting invoices before posting.
• Ensure transactions are classified under the correct ledger, cost category, and tax treatment.
• Maintain accurate and up-to-date books of accounts.
• Assist with monthly, quarterly, and annual accounting closing activities.

Accounts Receivable

• Prepare and issue customer invoices accurately and on time.
• Record customer receipts and maintain customer ledgers.
• Monitor outstanding invoices and receivables.
• Prepare and maintain accounts receivable aging reports.
• Follow up with customers regarding overdue payments.
• Reconcile customer accounts and resolve discrepancies.
• Coordinate with sales/customer service teams regarding billing and collection issues.
• Track credit notes, adjustments, refunds, and other customer-account transactions.
• Support efforts to improve collection timelines and reduce overdue receivables.

Accounts Payable

• Process and record vendor and supplier invoices.
• Verify invoices against supporting documents and approvals.
• Maintain vendor ledgers and outstanding payable reports.
• Track payment due dates.
• Coordinate with internal teams for invoice verification and approval.
• Prepare payment-related documentation.
• Reconcile vendor accounts and resolve discrepancies.
• Ensure appropriate TDS and GST treatment is applied to vendor transactions where applicable.

Bank Reconciliation

• Perform regular bank reconciliations.
• Match bank transactions with accounting records.
• Identify unmatched, missing, duplicate, or incorrectly recorded transactions.
• Investigate and resolve reconciliation differences.
• Maintain proper documentation for reconciliation adjustments.
• Ensure bank balances in accounting records agree with bank statements.

GST Compliance

• Maintain accounting records required for GST compliance.
• Verify GST treatment on sales and purchase transactions.
• Check GST details on invoices.
• Assist with preparation of GST-related reports and reconciliations.
• Assist in preparation and filing of applicable GST returns in coordination with management/tax consultants.
• Reconcile relevant purchase/sales data with GST records.
• Maintain GST documentation and supporting records.
• Monitor changes in GST rules and communicate relevant changes to management.
• Assist with GST notices, queries, and assessments when required.

TDS & Tax Compliance

• Calculate and record TDS deductions where applicable.
• Maintain TDS-related accounting records.
• Assist with TDS return preparation and filing.
• Reconcile TDS payable and deducted amounts.
• Maintain TDS certificates and supporting documentation.
• Coordinate with tax consultants regarding TDS and other tax-compliance matters.
• Assist with income-tax and other statutory compliance requirements as assigned.

Invoicing & Billing

• Generate accurate customer invoices.
• Verify customer billing information before invoice generation.
• Ensure correct service descriptions, amounts, taxes, discounts, and payment terms.
• Process credit notes and debit notes where applicable.
• Maintain invoice records and supporting documentation.
• Coordinate with relevant teams to resolve billing discrepancies.
• Ensure invoices are issued within required timelines.

Expense Management

• Record company expenses accurately.
• Verify employee expense claims and supporting documents.
• Ensure expenses are allocated to appropriate accounts/categories.
• Monitor recurring expenses and vendor payments.
• Maintain proper documentation for expense transactions.
• Assist management with expense analysis and reporting.
• Identify unusual or incorrect expense entries and bring them to management’s attention.

Financial Reconciliation & Controls

• Reconcile customer, vendor, bank, GST, TDS, and other relevant accounts.
• Identify accounting discrepancies and investigate their causes.
• Correct errors after appropriate verification and authorization.
• Maintain proper audit trails for accounting adjustments.
• Assist in strengthening accounting processes and internal controls.
• Ensure financial records are complete, accurate, and properly supported.

Financial Reporting

• Assist in preparing regular financial reports.
• Prepare or support the preparation of:
  • Trial balance
  • Profit & loss statements
  • Balance sheet schedules
  • Cash flow information
  • Accounts receivable aging
  • Accounts payable aging
  • Expense reports
  • Bank reconciliation statements
  • GST/TDS reconciliation reports
• Provide accounting information and reports to management as required.
• Assist in identifying unusual variances or discrepancies.

Audit Support

• Maintain accounting records and supporting documentation for audits.
• Assist internal and external auditors with required information.
• Provide invoices, ledgers, bank statements, reconciliations, and other records when requested.
• Coordinate with auditors and tax consultants.
• Track audit queries and ensure required information is provided on time.
• Assist in implementing corrective actions arising from audits.

Documentation & Record Management

• Maintain organized digital and physical accounting records.
• Ensure invoices, receipts, payment documents, bank statements, tax records, and other financial documents are properly maintained.
• Maintain confidentiality of financial and business information.
• Follow company procedures for financial documentation and approvals.
• Ensure records can be retrieved easily for management, audit, and compliance requirements.

Cross-Departmental Coordination

• Coordinate with management, sales, customer service, operations, HR, and other departments on accounting matters.
• Clarify billing, payment, expense, and documentation requirements.
• Follow up with internal teams for pending approvals and supporting documents.
• Communicate accounting-related issues clearly and professionally.
• Support improvements in financial and administrative processes.

Required Qualifications

• Bachelor’s degree in Commerce, Accounting, Finance, or a related field.
• B.Com is preferred.
• Minimum 2 years of relevant accounting/finance experience.
• Practical experience with day-to-day accounting operations.
• Strong working knowledge of Tally Prime / Tally ERP.
• Good knowledge of GST and TDS.
• Strong MS Excel skills.
• Good understanding of bookkeeping and accounting principles.
• Experience with accounts payable and accounts receivable.
• Experience with bank reconciliation.
• Strong attention to detail and numerical accuracy.
• Good written and verbal communication skills.

Mandatory Technical Skills For Accounts Assistant / Accounts Executive

Tally Prime / Tally ERP

Candidates should be comfortable with:

• Ledger creation and maintenance
• Sales entries
• Purchase entries
• Receipt entries
• Payment entries
• Journal entries
• Contra entries
• GST-related accounting
• TDS-related accounting
• Customer/vendor ledgers
• Trial balance
• Outstanding reports
• Basic financial reporting
• Bank reconciliation

Practical Tally experience is mandatory for this position.

Microsoft Excel

Good working knowledge of Excel is expected.

Experience with:

• SUM / SUMIF / SUMIFS
• COUNTIF / COUNTIFS
• IF formulas
• VLOOKUP / XLOOKUP
• Sorting and filtering
• Conditional formatting
• Pivot tables
• Data cleaning
• Reconciliation worksheets
• Basic financial reporting

will be an advantage.

Accounting Knowledge

The candidate should understand:

• Double-entry bookkeeping
• Journal entries
• Ledger accounts
• Trial balance
• Profit & loss
• Balance sheet
• Accounts payable
• Accounts receivable
• Bank reconciliation
• Accruals and adjustments
• Prepaid expenses
• Fixed assets and depreciation
• Credit notes and debit notes
• GST
• TDS
• Basic taxation and statutory compliance

Preferred Experience

Experience in any of the following environments will be an advantage:

• IT companies
• Web hosting companies
• SaaS companies
• Digital marketing companies
• Technology companies
• Service-based businesses
• E-commerce companies
• Subscription-based businesses

Experience handling transactions involving online services, recurring billing, subscriptions, digital services, domains, hosting, email services, or software services is an advantage but not mandatory.

Desired Candidate Profile

We are looking for someone who is:

• Highly accurate and detail-oriented.
• Comfortable working with numbers and financial records.
• Strong in bookkeeping and reconciliation.
• Proactive about identifying discrepancies.
• Organized and systematic in maintaining documentation.
• Reliable with deadlines.
• Comfortable handling confidential financial information.
• Able to work independently while coordinating effectively with other teams.
• Willing to take ownership of assigned accounting responsibilities.
• Interested in continuously improving accounting processes.
• Professional and ethical in handling financial information.

Key Performance Areas

Performance in this role will be evaluated through:

• Accuracy of accounting entries.
• Timely completion of bookkeeping activities.
• Accuracy and timeliness of invoicing.
• Accounts receivable follow-up and reconciliation.
• Accounts payable processing.
• Bank reconciliation accuracy.
• GST/TDS compliance support.
• Accuracy of financial reports.
• Timely resolution of accounting discrepancies.
• Quality of documentation and record keeping.
• Audit and compliance support.
• Adherence to internal accounting procedures.

What We Expect From This Role

This is not purely a data-entry position.

The successful candidate should understand why an accounting entry is being made, verify its accuracy, identify discrepancies, perform reconciliations, and escalate issues when necessary.

You should be able to independently handle routine accounting activities while seeking appropriate guidance for complex or statutory matters.

About Hiya Digital

Hiya Digital Private Limited is a digital solutions and technology services company providing domain registration, web hosting, business email hosting, website development, digital marketing, and web security services.

The Accounts & Finance function supports the company’s financial operations, billing, vendor payments, statutory compliance, reporting, and general financial administration.

Hiya Digital describes its workplace as a collaborative environment focused on professional development, performance recognition, and employee growth. Company-listed benefits include paid leave and holidays, performance incentives, Employee of the Month recognition, cultural programs, festive celebrations, and other perks.

Why Join Hiya Digital?

• Work in the finance function of a growing technology and digital-services company.
• Gain exposure to real-world accounting and financial operations.
• Work across invoicing, receivables, payables, GST, TDS, reconciliation, and reporting.
• Gain experience in a technology/service-business environment.
• Work closely with management and multiple internal departments.
• Develop practical accounting and financial-operations skills.
• Opportunity for professional growth and increased responsibility.

Accounts Assistant / Accounts Executive Job Application Process

Please apply with an updated resume.

Candidates should provide:

• Total years of accounting experience
• Current/most recent job title
• Experience with Tally Prime / Tally ERP
• GST experience
• TDS experience
• Excel proficiency
• Accounts payable/receivable experience
• Bank reconciliation experience
• Current location
• Current/last salary
• Expected salary
• Notice period / earliest joining date

Apply by email: hr@hiya.digital

Subject: Accounts Assistant / Accounts Executive Application – [Your Name]

Applications without relevant experience and required application details may not be considered.